What are cookies?

A cookie is a file stored on the visitor’s computer. There are two types of cookies, both of them used in Flex HRM:

How do we use cookies?

Flex HRM uses Persistent cookies for graphic settings and general functionality intended to improve the user experience.

Flex HRM uses Session cookies for authentication purposes and for facilitating the communication between user and server, e.g. to keep the user logged on to the system.

Flex HRM doesn´t use cookies for storing personal data or distributing information to third party.

What is the legal position?

According to the Electronic Communications Act, everyone visiting a website using cookies should be notified about the fact that the website contains cookies and be informed about their usage and the possibilities of removal.

The user should also grant a simplified conscious consent to the use of cookies. This do not apply to cookies that are strictly necessary in order for the application to work. The Swedish Post and Telecom Authority has no specified technical description on the way in which consent should be granted, leaving it to the owner of the web site to come up with a solution that complies with the law.

According to recommendations from The Swedish Post and Telecom Authority, the information about cookies should include the name, domain, lifespan and type of data stored as well as the purpose of all cookies used on the site.

For more information about cookies and the Electronic Communications Act, go to the website of the Swedish Post and Telecom Authority.

Classification of cookies

Cookies are often divided into different categories according to their purpose. We use the classification suggested by the British ICC, which builds on the EU directive on which the Swedish law is based.

Classification Description
Strictly necessary These cookies are essential in order to enable you to use the website. They support important functions associated with the technical operation of the homepage, making sure that the homepage functions properly. The strictly necessary cookies do not require acceptance from the user in order to exist.
Functionality Also known as "preference cookies", these cookies are used for improving your experience of the application and contain user-friendly settings and tools for navigation. No personal identifiable information is collected from these cookies.
Performance These cookies are used for the operation of the homepage, for customer surveys, for collecting data concerning number of visits on different sites and for other types of web analyses. No personal identifiable information is collected from these cookies.
Targeting or advertising These cookies can be used for building a search profile and/or browsing history for each visitor. The information collected by means of these cookies can be identifiable or unique. Only anonymous data may be distributed to third party.
More about ICC and classification of cookies.

Cookies in Flex HRM

The following first-party cookies are used in Flex HRM:

Name Domain Lifespan Type of data Classification Note
.FlexNet kgaforsamling.flexhosting.se Session ? Strictly necessary HTTP-cookie for authentication. Generated by Microsoft ASP.NET.
ASP.NET_SessionId kgaforsamling.flexhosting.se Session 120-bit random string Strictly necessary When a user first oppens a page ASP.NET generates a cookie with session ID and is being used to ensure that the information from the system is passed on to the right user.
__RequestVerificationToken_* kgaforsamling.flexhosting.se Session 128-bit random number Strictly necessary Used for protection against CSRF-attacker. The "*" character representes a random key that is being generated to make sure that each token is unique.
anstallningId kgaforsamling.flexhosting.se Session GUID Functionality
reserakningId kgaforsamling.flexhosting.se Session GUID Functionality
reserakningarTabIndex kgaforsamling.flexhosting.se Session Integer Functionality
IsCookiesApprovedByUser kgaforsamling.flexhosting.se 365 days Bool Functionality
BemanningSchemaLastUsedPage kgaforsamling.flexhosting.se 365 days JSON Functionality
Bemanning_BemanningAnstallningSortingOrder kgaforsamling.flexhosting.se 365 days Text Functionality
Bemanning_BemanningKonteringSortingOrder kgaforsamling.flexhosting.se 365 days Text Functionality
Bemanning_OversiktKolumnLayout_* kgaforsamling.flexhosting.se 365 days JSON Functionality
Bemanning_Konteringsurval kgaforsamling.flexhosting.se 365 days JSON Functionality
Bemanning_SingleKonteringsurval kgaforsamling.flexhosting.se 365 days JSON Functionality
Bemanning_VisaSamtligaAnstallda kgaforsamling.flexhosting.se 365 days Bool Functionality
horizontalResizeBPA kgaforsamling.flexhosting.se 365 days Integer Functionality
horizontalResizeGrundschema kgaforsamling.flexhosting.se 365 days Integer Functionality
verticalResizeBPA kgaforsamling.flexhosting.se 365 days - Functionality
verticalResizeGrundschema kgaforsamling.flexhosting.se 365 days Integer Functionality
verticalResizeBottomBPA kgaforsamling.flexhosting.se 365 days Integer Functionality
verticalResizeBottomGrundschema kgaforsamling.flexhosting.se 365 days Integer Functionality
verticalResizeBottomLonerevision kgaforsamling.flexhosting.se 365 days Integer Functionality
ReserakningNumberOfRows kgaforsamling.flexhosting.se 365 days Integer Functionality
Reserakningar_VisaSummor kgaforsamling.flexhosting.se 365 days Bool Functionality
Reserakningar_GridHeight kgaforsamling.flexhosting.se 365 days Integer Functionality
lang kgaforsamling.flexhosting.se 365 days Text Functionality
TidrapporterNumberOfRows kgaforsamling.flexhosting.se 365 days Integer Functionality
worker_id kgaforsamling.flexhosting.se 365 days GUID Functionality
TidGranskningsniva_UrvalsFilter kgaforsamling.flexhosting.se 365 days JSON Functionality
instruktionsfilm kgaforsamling.flexhosting.se 365 days JSON Functionality
KonteringArbetspassDoljAvslutade kgaforsamling.flexhosting.se 100 days JSON Functionality
KalenderPageSize kgaforsamling.flexhosting.se 365 days Integer Functionality
Grundschema_PageSize kgaforsamling.flexhosting.se 365 days Integer Functionality
NarvarotablaWidget_PageSize kgaforsamling.flexhosting.se 365 days Integer Functionality
OvertidsbevakningWidget_PageSize kgaforsamling.flexhosting.se 365 days Integer Functionality
lonerevisionGridPageSize kgaforsamling.flexhosting.se 365 days Integer Functionality
DelbifallDateInterval kgaforsamling.flexhosting.se 365 days JSON Functionality
BemanningDateInterval kgaforsamling.flexhosting.se 365 days JSON Functionality
PassforfraganDateInterval kgaforsamling.flexhosting.se 365 days JSON Functionality
ReserakningGranskningsniva_Urvalsfilter_* kgaforsamling.flexhosting.se 365 days JSON Functionality
StatistikcentralId kgaforsamling.flexhosting.se 365 days GUID Functionality
kontokortImportUrval kgaforsamling.flexhosting.se 365 days JSON Functionality
verticalResizeKalender kgaforsamling.flexhosting.se 365 days JSON Functionality
VisaPeriodinformation kgaforsamling.flexhosting.se Bool Functionality
VisaDaginformation kgaforsamling.flexhosting.se Bool Functionality
arbetspassvyVisaBemanning kgaforsamling.flexhosting.se Bool Functionality
Bemanning_GrundschemaVisaTotalSchematidEnligtHeltidsschema kgaforsamling.flexhosting.se 365 days bool Functionality
LoginpageCulture kgaforsamling.flexhosting.se 365 days Text Functionality
{0}_Schema_BemanningAnstallningSortingOrder kgaforsamling.flexhosting.se 365 days Number Functionality {0} = corporate id
{0}_BemanningAnstallningHemkonteringSortingOrderId kgaforsamling.flexhosting.se 365 days Guid Functionality {0} = choosen account to sort employees in the schedule view
OvertidsregelverkFilter kgaforsamling.flexhosting.se 365 days JSON Functionality Filter options
previousTidgruppId kgaforsamling.flexhosting.se 365 days JSON Functionality Used for remembering time group when switching between views

Last updated: 2017-10-13

Cookies from third party

The system also contains cookies from third party. Since we have no control of these cookies, we suggest all visitors to contact third party for information about their cookies. The following third-party services that may create cookies are included in the system:

Cookies in HRM Mobile

Name Domain Lifespan Type of data Classification Note
.FlexNetMobile kgaforsamling.flexhosting.se Session ? Strictly necessary HTTP-cookie for authentication. Generated by Microsoft ASP.NET.
.FlexMobileAuth kgaforsamling.flexhosting.se Session FormsAuthenticationTicket Strictly necessary
__RequestVerificationToken_* kgaforsamling.flexhosting.se Session 128-bit random number Strictly necessary Used for protection against CSRF-attacker. The "*" character representes a random key that is being generated to make sure that each token is unique.
Culture kgaforsamling.flexhosting.se 365 days Text Functionality

Local Storage in HRM Mobile

Name Domain Type of data Classification
AutoLogin kgaforsamling.flexhosting.se Bool Functionality
HistoryUsagekonteringar kgaforsamling.flexhosting.se JSON Functionality
RememberMe kgaforsamling.flexhosting.se Bool Functionality
UserCredentials kgaforsamling.flexhosting.se JSON Functionality
language kgaforsamling.flexhosting.se Text Functionality
lsFlags kgaforsamling.flexhosting.se JSON Functionality
show_generated kgaforsamling.flexhosting.se Bool Functionality
theme kgaforsamling.flexhosting.se Text Functionality
usercredentials kgaforsamling.flexhosting.se JSON Functionality
IsCookiesApprovedByUser kgaforsamling.flexhosting.se Bool Functionality

Last updated: 2016-07-15

Cookies in HRM Timeclock

Name Domain Lifespan Type of data Classification Note
.FlexNetWebbklocka kgaforsamling.flexhosting.se Session ? Strictly necessary HTTP-cookie for authentication. Generated by Microsoft ASP.NET.
.FlexNetWebbklockaAuth kgaforsamling.flexhosting.se Session FormsAuthenticationTicket Strictly necessary
CurrentForetag kgaforsamling.flexhosting.se Session Text Functionality
CurrentKundinstans kgaforsamling.flexhosting.se Session Text Functionality
CurrentWebbklocka kgaforsamling.flexhosting.se Session Text Functionality

IndexedDB in HRM Timeclock

Table Index Type of data Classification Note
semiClocking JSON Performance Used for saving offline clocking.
user Username, CardBadgeId, UsernameAlias JSON Performance Used for saving offline clocking.
clocking JSON Performance Used for saving offline clocking.

How do I disable cookies and what will be the consequences for me as a user of Flex HRM?

If you don’t want cookies to be stored on your computer, you can disable this function in the settings of your web browser. This means that no cookies will be stored. However, you will not be able to use HRM, Mobile or TimeClock.

If you block all cookies except those classified as Strictly necessary, you will still be able to use the service. However, some functionality will be missing and the user experience will be negatively affected.

YourOnlineChoices.com from EDAA has a FAQ page with instructions on how to disable cookies in your web browser and answers to other related questions.

Other

YourOnlineChoices.com from EDAA contains information about cookies and recommendations for owners and users of web sites.
Legal information: The Electronic Communications Act (2003:389)
GDPR article regarding cookies
Licenses